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Executive Assistant to the Publisher

Atlantic Media is dedicated to equipping opinion leaders with breakthrough ideas and original insights. Its powerful brands, including The Atlantic, Government Executive, National Journal, and Quartz reach leaders across all sectors—consumer, business, media, and government.

Quartz is a global business news brand launched in September 2012 for people who are excited by change. It serves as a digital guide to the new global economy. Designed for an efficient, mobile reading experience, Quartz serves business professionals who travel the world, are focused on international markets, and value critical thinking. Free and built for social distribution with no paywalls, registration walls, or required app downloads, Quartz can be accessed simply at qz.com.

Jay Lauf, who has been named both AdWeek’s (2010) and Ad Age's (2012) "Publishing Executive(s) of the Year" and one of Media Industry Newsletter’s "Most Intriguing People in Media” is seeking a bright, focused, detail-oriented individual to support him. This hire will have the unique opportunity to serve as the front line of communications for the President and Publisher of Quartz at an exciting time of change and growth for Atlantic Media.

Responsibilities Include:

  • Provide dedicated executive support in a professional, confidential, and organized manner
  • Assist in coordinating schedules and meetings and spearhead travel arrangements (both domestic and international)
  • Serve as a representative for the President/Publisher internally and externally
  • Managing email
  • Compiling decks for external speaking engagements
  • Perform assorted administrative tasks such as expense reconciliation and miscellaneous errands as needed
  • Prepare and proof documents and correspondence
  • Work closely with the advertising and marketing departments to meet monthly, quarterly and annual financial goals
  • Daily interaction across all levels and roles at Quartz, particularly among the business-side team
  • Work with sales and marketing teams to plan and execute internal and external events including the yearly global sales conference, various team outings throughout the year as well as planning and coordinating unique client entertainment opportunities
  • Serve on rotation of team handling front desk responsibilities in Quartz headquarters in NY
  • Opportunity for substantive and long-term project development

Qualifications of the Ideal Candidate:

  • Fluent in all aspects of Microsoft Office Suite, including Excel and PowerPoint
  • Very strong organizational, issue resolution and decision making skills required
  • Ability to juggle multiple projects simultaneously and appropriately prioritize
  • Attention to detail is essential
  • Confidentiality with sensitive material and communication
  • Demonstrate the ability to work independently and as part of a team
  • Excellent communication skills and superior customer-service oriented skills
  • Ability to perform in a fast-paced work environment
  • Bachelor’s degree

 

Across Atlantic Media, generally, the firm looks for two “pillar gifts” in its candidates.  In all of us, these are more aspirational than actual, but they are central in our intentions.

1. Force of Intellect - Atlantic Media seeks a discipline and rigor of thought as manifested, often, in exceptional academic performance and, later, success in a professional environment.

2. Spirit of Generosity - Equally, Atlantic Media seeks what we term a spirit of generosity – a natural disposition towards service and selfless conduct.

 

Atlantic Media is an EOE of Minorities/Women/Vets/Disability.

 

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